Town of Deer Trail
Board of Trustees
Regular Meeting
Tuesday November 8th @ 7:00 p.m.
Call to Order
The Board of Trustees of the Town of Deer Trail met in a regular session on Tuesday November 8th, 2022, at the Town Hall, 555 Second Ave Deer Trail, Colorado. Mayor Pro Tern Hendricks called the meeting to order at 7:00 p.m.
Roll Call
Mayor Pro Tem: Josh Hendricks
Trustees Present: Heather Kerin, John Kettling, Gerry LaMont, Byron Mounce, Summer Ramirez
Staff Present: Ali Eldringhoff Town Clerk, Debbie Cowell Town Admin
3. Approval of the Agenda
Trustee Kettling moved; Trustee Mounce seconded the motion to approve the agenda with the following corrections. Removing item 9B and 9C. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Ramirez, Behrens
No: None
Abstain: None
Absent: Behrens
The mayor declared the motion carried.
4A. Approval of the regular and special meeting minutes
Trustee Kettling moved; Trustee Mounce seconded the motion to approve the regular meeting minutes for Tuesday October 11th, 2022, and the special meeting minutes for October 21st, 2022. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Ramirez, Hendricks
No: None
Abstain: None
Absent: Behrens
The mayor declared the motion carried.
6. Approval of the Bills
Trustee Mounce moved; Trustee LaMont seconded the motion to approve the bills. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Ramirez, Hendricks
No: None
Abstain: None
Absent: Behrens
The mayor declared the motion carried.
8A. Nuisance Ordinance
Trustee Mounce moved; Trustee LaMont seconded the motion to table until we can talk to both Susie and Corey about our current additions to the ordinance and get clarification on how to move forward. Voting went as follows.
Yes: Hendricks, Kerin, Kettling, LaMont, Mounce, Ramirez, Hendricks
No: None
Abstain: None
Absent: Behrens
The mayor declared the motion carried.
8B. FM Antenna
Trustee Kerin moved; Trustee Mounce seconded the motion to approve table this until a contract is drawn up that both parties can agree on. Voting went as follows
Yes: Kerin, Kettling, LaMont, Mounce, Ramirez, Hendricks
No: None
Abstain: None
Absent: Behrens
The mayor declared the motion carried.
8C. Water and Sewer tap late fees/ fees to turn water back on
Trustee Hendricks moved; Trustee Kettling seconded the motion to approve a $10 late fee with a 10-day grace period and a turn off fee of $25 and a turn on fee of $25. The voting went as follows.
Yes: None
No: Kerin, Kettling, LaMont, Mounce, Ramirez, Hendricks
Abstain: None
Absent: Behrens
The mayor declared the motion carried.
8C. Water and Sewer tap late fees/ fees to turn water back on
Trustee Hendricks moved; Trustee LaMont seconded the motion to approve a $10 late fee with a 10-day grace period and a turn off fee off $26 and a turn on fee of $24. The voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
8D. Personnel Handbook
Trustee Mounce moved; Trustee LaMont seconded the motion to change pay day officially from Friday to Thursday. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
8E. Additional Bank Signer
Trustee Hendricks moved; Trustee Mounce seconded the motion to add Byron Mounce as a check signer to account numbers ending in 3827, 1451, 4025, 4033, 4823, 8438 and 9113 at Independent Financial Bank. This motion shall also remove former board members: Dorothy Pisel and James Johnson as check signers. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
9A. Update ordinance 279
Trustee Hendricks moved; Trustee Kerin seconded the motion to table this update until we meet with Code Enforcement. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
9D. HOA
Trustee Hendricks moved; Trustee Kettling seconded the motion to table until we can check with our attorney and Mayor about a possible easement for the properties in question. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
9E. New Xerox Copier Contract
Trustee Kerin moved; Trustee LaMont seconded the motion to approve the contract with Professional Documents solutions. They will buy out our existing contract with Lewan and issue a new C8130 T2 Xerox machine. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
9F. Arapahoe County Law Enforcement Services
Trustee Kerin moved; Trustee LaMont seconded the motion to approve our Law Enforcement Service contact with Arapahoe County for the 2023 fiscal year. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
9G. ACMCYA award Sponsor
Trustee Hendricks moved; Trustee Mounce seconded the motion to table this item until we can contact Arapahoe County and ask if Deer Trail can be one of the 23 students selected to receive a scholarship. Voting went as follows.
Yes: Kerin, Kettling, LaMont, Mounce, Hendricks
No: None
Abstain: None
Absent: Behrens, Ramirez
The mayor declared the motion carried.
Public Comment
We had a question about whether our updated animal ordinance will include chickens.
Mrs. Anderson commented that she will be reaching out to Glen (the builder) for information on the poor state of the ditches in from of the town homes in Creek.
Mayor Pro Tem Hendricks Adjourned the meeting at 8:24 p.m.