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May 14, 2024

Town of Deer Trail
Board of Trustees
Regular Meeting
May 14, 2024

1.    Call to Order

The Board of Trustees of the Town of Deer Trail met in a regular session on Tuesday, May 14, 2024, at Town Hall, 555 Second Ave Deer Trail, Colorado. Mayor Behrens called the meeting to order at 7:20 p.m. following presentations from special speakers of the community.

2.    Roll Call

Mayor:    

Judd Behrens

Trustees Present:

Sandy Bell
Ashley Buss
Robert Rhodes

Trustee Present however not sworn in as of the beginning of the meeting:

        Mary Arnold

Staff Present:    

Kimberly Sullivan – Town Clerk
Debbie Cowell - Town Admin

3.    Approval of the Agenda

Mayor Behrens asked for a motion to have the agenda be approved.  Trustee Buss moved; Trustee Bell seconded the motion to approve.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

4.    Approval of the Minutes

A.    April 9, 2024

Mayor Behrens asked for a motion to have the April 9, 2024, minutes approved.  Trustee Buss moved; Trustee Bell seconded the motion to approve.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

B.    April 23, 2024

Mayor Behrens asked for a motion to have the April 23, 2024, minutes approved.  Trustee Buss moved; Trustee Bell seconded the motion to approve.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

5.    Reports

6.    Approval of the Bills for May 2024

Trustee Buss moved the bills be approved.  Trustee Bell seconded the motion to approve.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

7.    Discussion

Town cleanup is this Saturday at Elm & 2nd.  Maverick & Harry Hayhurst will be there to accept trash as well as appliances.  Maverick has been instructed not to leave the dumpsters until trustees are present to monitor items brought.  This will start at 8 am at Elm & 2nd. 

8.    Old Business

A.    Estimated cost for street lighting to be provided by the Town at the cemetery.

Trustee Buss made the motion to table the discussion for the estimated cost for the streetlight to be provided by the Town at the cemetery as the engineers at CORE have yet to get back with us.  Angie Bedolla, Local Government & Business Relations Manager, will follow up with engineering and get back to us.  Trustee Bell seconded the motion.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

B.    Sewer lines at Town Hall

Ashley Buss called to have the topic of the sewer lines at Town Hall removed from future agendas as Cody with Colorado Natural Gas and the Town’s maintenance department can do the work needed to perform the needed repairs.  Trustee Bell seconded the motion.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

C.    Status of insurance claim 

Ashley Buss made a motion to table the insurance claim status update for Quantum Estimate 3297 as we are waiting for CIRSA’s response.  Trustee Bell seconded the motion.  Voting went as follows.
Yes:        Bell, Buss, Rhodes, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

9.    New Business

A.    Swearing in of Mary Arnold

Mary Arnold took the Oath of Trustee.

B.    Appointing Trustee for vacant spot

Trustee Rhodes made a motion to accept Brandon Rowley’s application for the vacant trustee spot.  Trustee Arnold seconded the motion to accept.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.
Brandon Rowley took the Oath of Trustee.

C.    Appointment of Mayor Pro Tem

Trustee Arnold made a motion to appoint Trustee Ashley Buss as Mayor Pro Tem.  Trustee Rowley seconded the motion to appoint.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

D.    New Bank Accounts

Trustee Buss made a motion to set up three new bank accounts with the Independent Financial Bank.  Trustee Arnold seconded the motion.  Voting went as follows.  
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

E.    Removing Previous Bank Signers

Trustee Arnold made a motion to remove previous bank signers, Byron Mounce & John Kettling from the Independent Financial Bank accounts.  Trustee Bell seconded the motion.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

F.    Adding New Bank Signers

Trustee Arnold made a motion to add new trustees Ashley Buss & Robert Rhodes as new bank signers to the Independent Financial Bank accounts.  Trustee Rowley seconded the motion.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

G.    Ordinance 306

Trustee Buss made a motion to accept Ordinance 306 and Exhibit A attached.  Trustee Arnold seconded the motion to approve Ordinance 306 and Exhibit A attached, an ordinance vacating a portion of 8th Avenue.  Voting went as follows.  
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

H.     Quote for backhoe tires from PAR Enterprises

Trustee Buss made a motion to approve the Quote from PAR Enterprises for the 12 ply, BKT TR_459 Industrial tires for the backhoe for $581.00 each plus $125.00 dismount times two & the service call of $200.00.  Trustee Arnold seconded the motion to approve the purchase of two tires.  Voting went as follows.  
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

I.    Deer Trail Jockey Club 3-day application for Special Events Permit serving malt vinous & spirituous liquor.

Trustee Buss made a motion to approve the Jockey Club’s 3-day application for a Special Events Permit starting July 12, 2024, through July 14, 2024.  Trustee Rhodes seconded the motion to approve.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley
No:        None
Abstain:      Behrens
Absent:    Ramirez
The mayor declared the motion carried.

J.    Deer Trail Elks Lodge applications for Special Events Permits serving malt, vinous & spirituous liquor for 3 separate occasions.

1. Trustee Buss made a motion to approve the Jockey Club’s 1-day application for a Special Events Permit for 6/16/2024.  Trustee Rowley seconded the motion to approve.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

2. Trustee Buss made a motion to approve the Jockey Club’s 3-day application for a Special Events Permit starting July 12, 2024, through July 14, 2024.  Trustee Rowley seconded the motion to approve.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

3. Trustee Buss made a motion to approve the Jockey Club’s 1-day application for a Special Events Permit for 7/27/2024.  Trustee Rowley seconded the motion to approve.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

K.     Town picnic budget & menu

Trustee Buss made a motion to approve the Town spending up to $1,500.00 for a hamburger and Nathan’s hotdog potluck for the town picnic on July 3, 2024.  Trustee Arnold seconded the motion.  Voting went as follows.  
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

L.     Removal of a stop sign on S 4th Street across from Burton St

After a discussion of the stop signs at 4th Street and Burton Trustee Arnold made a motion to add a fourth stop sign to make the intersection a full four-way stop rather than removing one stop sign.  Trustee Rowley seconded the motion.  Voting went as follows.
Yes:        Arnold, Bell, Buss, Rhodes, Rowley, Behrens
No:        None
Abstain:      None
Absent:    Ramirez
The mayor declared the motion carried.

10.     Public Comment

There was no public comment.

11.     Adjournment

Mayor Behrens adjourned the meeting at 8:05 p.m.