August 12, 2025 Meeting minutes
Deer Trail Board of Trustees Meeting
August 12, @ 2025 pm
Town Hall, Town of Deer Trail
2nd Ave. Der Trail. CO 80105
1. Call to Order
The Board of Trustees of the Town of Deer Trail met in session on Tuesday August 12, at Town Hall, 555 Second Ave Deer Trail, Colorado. Mayor Behrens called the meeting to order at 7:00 p.m.
2. Roll Call
Mayor: | Staff Present: |
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Trustees Present: | Members Absent: |
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Mayor Behrens asked for a motion to approve the June agenda Trustee Ashley Buss moved Trustee Rober Rhodes seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared the agenda approved.
Approval of the Minutes
Mayor Behrens asked for a motion to approve the minutes for the months of July 2025 Trustee Ashley Buss moved Trustee Brandon Rowley seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Behrens
No –
Abstain – Sanders
Absent –
Mayor Behrens declared the minutes for July 2025 approved.
Reports
Water-Sewer Report – July 2025
Approval of the payment of the bills
Mayor Behrens asked for a motion to approve the payment of the bills with the addition of the quote from Quantum Pump for the months of July 2025 Trustee Ashely Buss moved Trustee Dara Sanders seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared the payment of bills for July 2025 approved.
Discussion –
Lincoln Health with Linda Messer – Federal Medicaid Cuts, Lincoln County Fair, new billing
Sewer Project update with Alice from Element – Engineer’s Progress Reports, Project Path Documentation and Recommendations
Action Item(s) Follow-up - None
Old Business
Mayor Behrens asked for a motion to approve the Peoplyst Byron Howard presented on findings. Continue with project into phase 2 with discussion of phase 3 next board meeting. Trustee Ashley Buss moved Trustee Dara Sanders seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared to continue with Peoplyst 9.a approved.
9 b
Mayor Behrens asked for a motion to approve the Peoplyst recommendation to make the Customer Service/Utility Billing position to a full-time position starting January 2026 at the rate of $18.50 start with $1.00 based on skill set. Trustee Dara Sanders moved Trustee Robert Rhodes seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared the Customer Service Full Time Position approved.
9 c
Mayor Behrens asked for a motion to approve the ad in the newspaper for the Customer Service/Utility Billing position to start in January 2026 not to exceed $200.00 Trustee Ashley Buss moved Trustee Emily Richardson seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared the Customer Service Full Time Position advertised in newspaper to start in January 2026 approved.
9 d
Mayor Behrens asked for a motion to table the Town Clerk Position until September Board Meeting Trustee Dara Sanders moved Trustee Emily Richardson seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared to table the Town Clerk Position until September board meeting approved.
New Business
Mayor Behrens asked for a motion to deny Elks Special Event Permit spaghetti dinner due to wrong dates on the application. However if corrected paper work delivered to Town Hall August 13 2025 will allow vote via email. Trustee Ashley Buss moved Trustee Robert Rhodes seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Sanders, Behrens
No –
Abstain –
Absent –
Mayor Behrens declared the 10.a Failed .
10 b
Mayor Behrens asked for a motion to approve via email Elks Special Event Permit spaghetti. Trustee Ashley Buss moved Trustee Robert Rhodes seconded the motion to approve. The voting went as follows.
Yes - Buss, Rhodes, Rowley, Behrens
No –
Abstain –
Absent – Bell, Richardson, Sanders
Mayor Behrens declared to approve vote via email the special event for the Elks Lodge approved.
10 c Mayor Behrens asked for a motion to approve the resignation of Dara Sanders. Mayor Judd Behrens moved Trustee Robert Rhodes seconded the motion to approve. The voting went as follows.
Yes - Bell, Buss, Rhodes, Richardson, Rowley, Behrens
No –
Abstain – Sanders
Absent –
Mayor Behrens declared the resignation of Dara Sanders approved
Public Comments
Lilly & David - requested to change the speed limit in town between Ivy and Grape streets. Due to the up-and-coming traffic with Maverik opening. This is allowed as this is within town limits where it is posted 25 MPH unless otherwise posed. Also wanted to clarify, they are allowed to have a company van on property. Yes, as long as it is not disabled or unlicensed.
Robert Rhodes – resident clarifying roads that are not being paved by Maverik - Date Street.
Dara Sanders – resident -Would like to start to review some on the ordinances and resolutions to update requested possible changes.
Adjournment
Mayor Behrens adjourned the meeting at 8:47 pm
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Judd Behrens, Mayor
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Beth Inman-Daniel Town Clerk